{"id":3,"date":"2026-09-03T14:33:07","date_gmt":"2026-09-03T14:33:07","guid":{"rendered":"http:\/\/roomtorespond.com\/?page_id=3"},"modified":"2026-09-04T12:23:26","modified_gmt":"2026-09-04T16:23:26","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/roomtorespond.com\/?page_id=3","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\n<div style=\"max-width:900px;margin:32px auto;padding:clamp(28px,6vw,64px);border-radius:24px;background:#fff;color:#475158;font:400 16px\/1.7 Lato,-apple-system,BlinkMacSystemFont,'Segoe UI',sans-serif\">\n<p style=\"margin:0;color:#4f8191;font-size:11px;font-weight:800;letter-spacing:.16em;text-transform:uppercase\">Room to Respond<\/p><h2 style=\"margin:.15em 0;color:#17324d;font:600 clamp(36px,6vw,54px)\/1.08 Poppins,Lato,sans-serif\">Privacy Policy<\/h2><p><strong>Effective date:<\/strong> September 4, 2026<\/p><p>Room to Respond respects the privacy of the people and organizations who use this website and its assessment services. This notice explains what information may be collected, why it is used, and the choices available to you.<\/p><p>Questions or privacy requests may be sent to <a href=\"mailto:emily@udio.org\">emily@udio.org<\/a>.<\/p>\n<h2 style=\"color:#17324d\">Information we collect<\/h2><p>Depending on how you use the site, Room to Respond may collect:<\/p><ul><li>information submitted through the contact form, including your name, email address, organization, inquiry type, and message;<\/li><li>your email address, responses, calculated scores, results, and optional communications consent when you complete the free Snapshot;<\/li><li>follow-up responses and generated results when you use Snapshot Plus;<\/li><li>contact and billing information submitted when you request an invoice, including your name, email, organization, optional phone number, billing address, purchase selection, and purchase notes;<\/li><li>anonymous or organization-level responses submitted through a full Room to Respond Diagnostic;<\/li><li>administrative records needed to deliver a purchased service, track access, prepare reports, and document invoice status; and<\/li><li>technical information ordinarily recorded by WordPress, the website host, security services, or server logs.<\/li><\/ul><div style=\"padding:18px;border-left:4px solid #879d8a;background:#f7f4ee\"><strong>Room to Respond does not request card or bank-account details through its assessment, contact, or manual invoice-request forms.<\/strong> Do not place sensitive financial information in an open-text field.<\/div>\n<h2 style=\"color:#17324d\">How we use information<\/h2><p>Information may be used to provide Snapshot and Diagnostic results; respond to questions; prepare and manage invoices; provide purchased access; coordinate service delivery; monitor assessment completion; prepare organization-level findings; maintain site security; meet legal, accounting, or operational obligations; and send optional practical insights only when separate consent has been provided.<\/p>\n<h2 style=\"color:#17324d\">Team Diagnostic privacy<\/h2><p>The full Diagnostic examines operating conditions rather than creating individual employee profiles. Participant names and personal email addresses are not requested in the assessment itself. Team results and written comments are withheld until the minimum reporting threshold is reached. Participants should avoid including names or identifying personal details in written responses.<\/p><p>For smaller engagements, the current minimum reporting threshold is three team responses. Larger and multi-department engagements may use a higher threshold to reduce identification risk.<\/p>\n<h2 style=\"color:#17324d\">Sharing and service providers<\/h2><p>Room to Respond does not sell personal information. Information may be processed by providers that support website hosting, WordPress operation, security, email delivery, invoicing, or future payment processing. Only information reasonably needed for the service should be provided to those vendors.<\/p><p>No analytics platform or email-marketing service is intentionally connected at this time. This policy will be updated before either is enabled. A future payment provider will have its own privacy practices and will be identified here when selected.<\/p>\n<h2 style=\"color:#17324d\">Cookies and technical data<\/h2><p>WordPress, the hosting provider, security tools, or essential site functions may use cookies or similar technologies. If nonessential analytics, advertising, or marketing cookies are added, this notice and the site\u2019s consent controls will be updated before those tools are activated.<\/p>\n<h2 style=\"color:#17324d\">Retention<\/h2><p>Snapshot records, order information, contact inquiries, and client Diagnostic records are generally retained for up to 24 months after the most recent activity unless a longer period is reasonably required for service delivery, recordkeeping, dispute resolution, or legal obligations. Information that is no longer needed should be securely deleted or deidentified.<\/p>\n<h2 style=\"color:#17324d\">Your choices and requests<\/h2><p>You may contact <a href=\"mailto:emily@udio.org\">emily@udio.org<\/a> to request access to, correction of, or deletion of personal information associated with you. Room to Respond may need to verify the request and may retain information when required for legitimate business or legal reasons.<\/p><p>You may withdraw optional marketing consent at any time. Transactional messages needed to deliver a requested result or purchased service are separate from marketing communications.<\/p>\n<h2 style=\"color:#17324d\">Security<\/h2><p>Room to Respond uses reasonable administrative and technical measures intended to protect stored information. No website or method of electronic transmission can be guaranteed completely secure.<\/p>\n<h2 style=\"color:#17324d\">International visitors<\/h2><p>Room to Respond operates remotely and may work with people in different locations. Privacy rights vary by jurisdiction. Contact <a href=\"mailto:emily@udio.org\">emily@udio.org<\/a> with a location-specific request or question before providing information if you are uncertain about how it will be handled.<\/p>\n<h2 style=\"color:#17324d\">Changes to this notice<\/h2><p>This notice may be updated as the website, service providers, or legal requirements change. The effective date at the top identifies the current version.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Room to Respond Privacy Policy Effective date: September 4, 2026 Room to Respond respects the privacy of the people and organizations who use this website and its assessment services. This notice explains what information may be collected, why it is used, and the choices available to you. Questions or privacy requests may be sent to&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"open","template":"","meta":{"_kadence_starter_templates_imported_post":false,"_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"class_list":["post-3","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/roomtorespond.com\/index.php?rest_route=\/wp\/v2\/pages\/3","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/roomtorespond.com\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/roomtorespond.com\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/roomtorespond.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/roomtorespond.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=3"}],"version-history":[{"count":1,"href":"https:\/\/roomtorespond.com\/index.php?rest_route=\/wp\/v2\/pages\/3\/revisions"}],"predecessor-version":[{"id":104,"href":"https:\/\/roomtorespond.com\/index.php?rest_route=\/wp\/v2\/pages\/3\/revisions\/104"}],"wp:attachment":[{"href":"https:\/\/roomtorespond.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=3"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}